The Virginia Garcia Memorial Health Center

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Public Grants Officer - 20 hrs/week

at The Virginia Garcia Memorial Health Center

Posted: 12/27/2019
Job Status: Part Time
Job Reference #: fb412bbf-6272-4e02-a094-294eb180e390

Job Description

The Virginia Garcia Memorial Health Center’s mission is to provide high quality, culturally appropriate healthcare to low-income residents of Washington and Yamhill Counties with a special emphasis on seasonal and migrant farm-workers and to others with barriers to receiving health-care.


Job Summary
The Public Grants Officer (“PGO”) researches, organizes, writes and manages a portfolio of public grants that align with Virginia Garcia’s Strategic Plan. In addition, the PGO facilitates the implementation of public grants, contracts and cooperative agreements, provides technical assistance, and guides alignment with public funder grant requirements. The PGO may, as time permits, act as a back-up grant writer for private funding streams.  The PGO is a member of the Foundation Relations and Grants Team (“FRGT”).


Essential Duties and Responsibilities

·       In alignment with the Center’s Strategic Plan and Initiatives, lead development of proposals for new and continued public funding streams (including opportunities from Federal sources, State of Oregon, Washington and Yamhill counties, and cities within VG’s service area) and serve as lead writer for all public funding streams.

·       Create a work plan around each public funding opportunity, including interim deadlines for drafts, and initiate meetings with Center staff to launch proposal development. Oversee and facilitate draft reviews and incorporate input into a cohesive document for submission.

·       Work with Finance Team and Budget Manager to develop grant application budgets and budget narratives for public and contract funding stream proposals.

·       Track current public and contract funding grant cycles to ensure continuous funding where applicable.

·       Submit contracts and public funding agreements to Corporate Compliance Officer for final review.

·       Prepare and distribute internal public and contract grant announcements including contract agreements and amendments, grant cover sheets, project budgets, project scope, grant deliverables and timelines for grant awards and implement strategy for ongoing communications to Center staff.

·       Initiate grant project launch meetings with the Project Implementation Lead (PIL), who will track and communicate progress on project goals, activities, outcomes, and grant deliverables. Guide the development of a grant spend down plan with the PIL and monitor progress.

·       Work with Finance Team and Controller to track, review and reconcile grants-related activities to all financials and other related reports. Maintain information and documents in support of grant related revenues and expenditures in alignment with applicable federal, state and other related regulations, statutes and General Accepted Accounting Principles (GAAP).

·       Prepare and submit reports to all public and contract funding sources. Manage reporting requirements in HRSA Electronic Handbook for federal grants.

·       As a member of the FRGT, meet with executive leadership on a monthly basis to discuss intersections and opportunities between public and private grant streams.

·       Work with data team to gather information on the population in Virginia Garcia’s service area, including demographics, unmet needs, health disparities, services provided, barriers to care and programs that address them for use in proposals and other materials.

·       Develop and maintain positive, effective relationships with Center staff and public and contract funders.

·       Attend public funder webinars, meetings and trainings as required.

·       Stay current on all required training.

·       Perform other duties as assigned.


HIPAA Requirements

The Public Grants Officer has access to PHI in order to perform his/her job duties.  The PGO also handles PHI for disclosures to outside entities.  Applying the minimum necessary standard of HIPAA, the designated record sets to which this employee will have access include:  all sections of the medical record, patient demographic information in the practice management system, and incoming records, reports, results, consultations, etc.  The PGO is required to read the content of these records only to the extent needed to accomplish the assigned task (e.g. filing or disclosure). 


Knowledge, Skills and Abilities Required

  • Excellent interpersonal and written communication skills with ability to research and identify prospective public funding sources.
  • Self-starter with high level of organizational skills, and ability to independently organize and prioritize workload, and meet projected grant proposal goals.
  • Strong management skills.
  • Highly proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook). 

·       Demonstrated adaptability, approachability, and willingness to collaborate.

·       Strong interpersonal communication and relationship skills.

  • High degree of confidentiality, integrity, and professionalism.

·       Commitment and alignment to Virginia Garcia’s mission, vision, and values.


Education and Experience

  • Bachelor’s Degree in a related field strongly preferred, or equivalent combination of education and additional relevant experience required.
  • Three or more years of fundraising/development experience required.
  • A record of accomplishment in public grant management and experience working with community health centers is preferred.
  • Experience with organizations that provide health care and/or address the social determinants of health is preferred.


Behavioral Competencies


  • Role model VG’s mission, vision, and shared values


  • Listen to the voice of the customer and strive to delight them by exceeding their expectations


  • If someone needs help, help them


  • Be innovative, apply fresh ideas, and continuously improve how you do your work


  • Maintain strict confidentiality and respect the privacy of others


  • Demonstrate integrity, honesty, and stewardship in all encounters at work


  • Demonstrate consideration and appreciation for co-workers and patients


  • Demonstrate the ability to convey thoughts and ideas as well as understand perspective of others


Physical Requirements

  • Driving - intermittent
  • Sitting – up to 80%
  • Standing – 10%
  • Walking – 10%
  • Lifting/Carrying – up to 25 lbs.- transporting materials
  • Use of computer – up to 70%



Staff member must meet immunizations requirements as stated in VGMHC’s immunization policy.


Job description represent a general outline of the essential and major job duties, functions and qualifications required.  They cannot be all-inclusive and comprehensive due to the dynamic nature of work performed to accomplish VGMHC’s Mission.


VGMHC is an Equal Opportunity Employer.  No person is unlawfully excluded from consideration for employment because of race, color, religious creed, national origin, ancestry, sex, age, veteran status, marital status or physical challenges.  The policy applies not only to recruitment and hiring practices, but also includes affirmative action in the area of placement, promotion, transfer, rate of pay and termination.