JBT Corporation

Receive alerts when this company posts new jobs.

Similar Jobs

Job Details

Administrative Assistant

at JBT Corporation

Posted: 9/21/2019
Job Reference #: 4926
Keywords: office

Job Description

  • Job LocationsUS-OR-Warrenton
    Requisition ID
    2019-4926
    # of Openings
    1
    Posted Date
    1 month ago(9/18/2019 8:45 PM)
    Category
    General Admin & Mgmt
  • Overview

    The Administrative Assistant - Shipping Clerk provides support to the Parts, Sales, Accounting and Shipping/Receiving departments; routinely interfaces with employees, managers, vendors and customers; and exercises discretion with sensitive and confidential information. The position is full-time; days and hours of work are Monday through Friday, 7:45 AM to 4:45 PM; overtime and weekends may be required on occasion.

    Responsibilities

    • Screen and direct calls, correspondence and visitors in a pleasant and timely manner
    • Generate domestic and international shipping documents (i.e., Label, Packing Slip, Bill of Lading, Commercial Invoice, Certificate of Origin)
    • Review and process sales orders with great attention to detail
    • Organize and distribute invoices with documentation to internal departments and customers
    • Monitor and troubleshoot shipping issues directly with shipping/logistics companies
    • Manage and troubleshoot shipping applications directly with vendors
    • Enter invoices into web-based payables software
    • Generate end-of-day reports
    • Maintain training materials
    • Other duties as assigned

    Qualifications

    EXPERIENCE & SKILLS

    • High School Diploma, GED or foreign equivalent
    • Knowledge of basic accounting processes and procedures preferred
    • Knowledge of basic domestic/international shipping preferred
    • Two years of administrative experience
    • Typing 40+ words per minute by touch
    • Adept at 10-key by touch
    • Intermediate skills in MS Outlook, Word and Excel
    • Ability to maintain strict confidentiality and manage information with discretion
    • Ability to manage interdepartmental relationships and work individually with minimal supervision and ego needs
    • Ability to manage competing priorities while answering a multiline telephone
    • Ability to adapt to changing organizational needs with a can-do attitude
    • Interest in accepting lateral coaching and feedback
    • Outstanding internal and external customer service with the ability to interact with customers, vendors, employees and management
    • Advanced organizational, research, verbal and written communication skills
    • Demonstrate our core values of Integrity, Accountability, Relentless Improvement and Teamwork while keeping our Customer First

    WORK ENVIRONMENT & PHYSICAL DEMANDS

    • Regularly required to operate standard office equipment such as computers, phones, multifunction devices and filing cabinets
    • Regularly required to lift or move up to ten pounds; occasionally lift or move up to 25 pounds.
    • Regularly required to sit, stand, walk; reach with hands and arms; climb or balance and stoop, kneel or crouch
    • Occasionally exposed to work in the factory with weather, high noise levels and presence of heavy equipment

    This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of JBT AeroTech are expected to perform tasks as assigned by supervisory personnel, regardless of job title or routine job duties.