iHeartMedia, Inc.

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Executive Assistant

at iHeartMedia, Inc.

Posted: 12/28/2019
Job Status: Full Time
Job Reference #: Req17795
Keywords: office

Job Description

Current employees and contingent workers click here to apply and search by the Job Posting Title.

iHeartMedia Stations

                                                                                                     

Job Summary:

Executive Assistant

                                                                                                    

Responsibilities

• Maintains inventory of office supplies, sorts and distributes mail, makes travel arrangements, prepares itineraries, schedules meetings, etc.

• Actively manages managers’ daily schedules and calendars.

• Processes expense reports.

• Prepares reports as needed, e.g., for sales, research and data analysis projects.

• Interacts with company personnel at all organizational levels.

• Sets up and breaks down meeting spaces, arranges for WebEx as needed.

• Coordinates activities between departments and/or outside entities.

• May require handling confidential matters.

• Assists Human Resource and EEO functions for the market.

Handles confidential matters with absolute trustworthiness; ensures interactions and transactions are ethical and convey integrity.

• Provides administrative and/or process support for contract administration, customer service, and order history.
• Acts as an extension of the sales team by assisting with product pricing, sales development, sales material creation, marketing communications, sponsorship proposals & recaps.
• Generates contract confirmations, reports related to sales activities & revenue data, pool reports, unapproved credits, etc.
• Responds to client requests, e.g., spot times.
• Records and forwards checks, handles contracts for Account Executives, prepares presentations, types & proofreads correspondence, files and makes copies, relieves receptionist.

Qualifications

• Manages time; focuses on urgent and important tasks; avoids procrastination; follows up; shows strong attention to detail; meets deadlines
• Proficient in Microsoft Office Suite; familiar with Sales Force and/or demonstrates ability to learn new systems quickly
• Assumes responsibility & accountability for assignments and tasks
• Actively listens; clearly and effectively conveys information; uses professional telephone skills; demonstrates effective business writing skills; shows excellent grasp of grammar
• Exhibits good interpersonal skills; collaborates with others; maintains composure when faced with difficult situations and personalities

• High degree of attention to detail, optimal work standards, and process improvement ability

• Stress tolerance especially with tight deadlines

                                                                                                     

Location

Tigard, OR: 13333 SW 68th Parkway, Suite 300, 97223

                                                                                                     

Position Type                                                                                             

Regular

                                                                                                    

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

 

Our organization participates in E-Verify.  Click here to learn about E-Verify.

 

Current employees and contingent workers click here to apply and search by the Job Posting Title.


iHeartMedia is the number one audio company in the United States, reaching nine out of 10 Americans every month – we specialize in radio, digital, social, podcasts, influencers, data, and events across the nation and provide premier opportunities for advertisers.

 

Visit iHeartMedia.com to learn more about us.



Posted 30+ Days Ago

Full time

Req17795