Hertz Equipment Rental Corporation

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Admin Assistant/Back Office Clerk - $15.25 - Portland Airport

at Hertz Equipment Rental Corporation

Posted: 1/11/2020
Job Reference #: 177624
Keywords: clerk, office

Job Description

  • LocationUS-OR-Portland
    Posted Date1 month ago(12/13/2019 7:39 PM)
    Job ID
    # Positions
    Administrative / Clerical
    Position Type
    Regular Full Time
  • General Responsibilities

    This is a fleet adminsitrative clerk position that is inclusive of both desk work and work outside scanning fleet and assisting in inventory and so forth.

    You will need a valid driver’s license, computer knowledge and the ability to work in the elements year round assisting with the fleet side.

    • Resolve incoming phone inquiries from customers (our customers are Hertz employees).
    • Requires direct vendor contact both verbally and written.
    • Complete Daily Reports of Business (consists of reports, cash, basic accounting, research, etc)
    • Make phone calls, send emails/faxes to Corporate and Licensee locations requesting documentation to resolve problems.
    • Process Log On ID Requests
    • Order supplies, uniforms, fuel, etc.
    • Process purchase orders then follow up with the receipt of goods.
    • Arrange pick up of impounded or stranded vehicles.
    • Calculate time cards, wage payouts, track attendance, key in data.
    • Processing payroll input for a weekly, non-exempt payroll
      Using the web based Time & Attendance system to quality check hours and data
      Maintains attendance records and time-off balances
      Assists Operations management with Time and Attendance exceptions and new employee set-up in the system
    • Tracks and remits union dues
      Runs reports as needed
      Administers pay rules within the context of the employee handbook and collective bargaining agreements

    • Serve as back-up to other clerk functions in his/her absence.
    • Provides administrative support as needed for a busy Finance team
    • Assist with special administrative projects when needed
    • Other duties as assigned by supervisor and/or manager
    • This position contains work in office and outside. Must be able to work in the elements year round assisting in tracking, scanning and processing inventory of fleet. Approximately 50% of duties will be outside.

    Mandatory Requirements

    • Excellent verbal and written communication skills PC experience
    • Ability to handle multiple tasks and have good organizational skills
    • Ability to work overtime as required
    • Typing 30 wpm
    • 10 key by touch (6,000 ksph)
    • Strong PC proficiency including MS Excel
    • Criminal Background Check required due to access of Personable Identifiable Data (PID)

    Preferred Requirements: Experience in dealing directly with customers (i.e. inquiries, disputes, adjustments, etc)

    • Working knowledge of ASAP, Carrent, GAR
    • Knowledge of accounting and receivables
    Not ready to apply? Connect with us for general consideration.